Goals and Ethics

 GOALS

    PRICING
    To purchase at the best cost available and/or to obtain the best value in the marketplace.

    COMPLIANCE
    To assist the Administration of the University by enforcing the Florida Statutes, the Florida Administrative Code, the    
    Florida Board of Education Standard Practice, State Comptroller regulations, the Florida Gulf Coast University Rules,
    Policies, and Procedures concerning purchases.

    PROCESSING
    To receive, analyze, and process requisitions from departments, prepare, open, and evaluate Invitations to Bid and
    Requests for Proposal; and issue Purchase Orders and Change Orders.

    ASSISTANCE
    To provide and offer assistance to the departments and administrators in writing specifications, obtaining required
    approvals, selecting vendors, researching needs, and resolving problems with orders.

    FILES
    To hold the master files for Purchase Orders, Requisitions, Bid Files, Bid Lists, Contracts, Lease of Space, and maintain
    the record for the Banner vendor files.

    DEPARTMENT COMPLAINTS and VENDOR PROTESTS
    To act as a contact and intermediary between department personnel and vendors in a dispute. To investigate and resolve,
    at the informal level, all bid protests and other vendor complaints.

    LIBRARY OF INFORMATION
    To keep a library of information on products, contracts, available vendors, laws, regulations, and other information
    necessary to fulfill the other elements of our mission.

    TRAINING
    To hold training sessions for University personnel in the performance of their duties which relate to the purchase of goods  
    and contractual services for their department.

    COMMUNICATION
    To publish a newsletter, memoranda, and deliver to the University community the procurement tools, policies, procedures
    and standards needed to accomplish their missions.

    MINORITY VENDOR PROGRAM
    To coordinate the University's efforts toward compliance with the Florida Small & Minority Business Enterprise program,
     including filing reports required by the Office of Supplier Diversity.

    ESPRIT de CORPS
    Create departmental cohesiveness through communication, employee recognition, training, and the standardization of
    procedures.

 Code of Ethics

    The Office of Procurement Services adheres to the principles and standards of the National Association of
    Educational Buyers (NAEB)

• Give first consideration to the objectives and policies of my institution.
• Strive to obtain the maximum value for each dollar of expenditure.
• Decline personal gifts or gratuities.
• Grant all competitive suppliers equal consideration insofar as state or federal statute and institutional policy permit.
• Conduct business with potential and current suppliers in an atmosphere of good faith, devoid of intentional misrepresentation.
• Demand honesty in sales representation whether offered through the medium of a verbal or written statement, an advertisement, or a sample of the product.
• Receive consent of originator of proprietary ideas and designs before using them for competitive purchasing purposes.
• Make every reasonable effort to negotiate an equitable and mutually agreeable settlement of any controversy with a supplier; and/or be willing to submit any major controversies to arbitration or other third party review, insofar as the established policies of my institution permit.
• Accord a prompt and courteous reception insofar as conditions permit to all who call on legitimate business missions.
• Cooperate with trade, industrial and professional associations, and with governmental and private agencies for the purposes of promoting and developing sound business methods.
• Foster fair, ethical and legal trade practices.
• Counsel and cooperate with NAEB members and promote a spirit of unity and a keen interest in professional growth among them.