FLORIDA GULF COAST UNIVERSITY Physical Plant Standard Operating Procedures		Number: SOP 4-2 Date: August 14, 2003 Revision: July 23, 2008	No. of Pages: 1
Section 4: Work Management Center	Subject: Keys and Building Access

Authority	Department Administration
Purpose	To provide information on jurisdiction of classroom card readers and contact information
Applicability	All Department Employees
Policy	For security purposes, the Work Management Center must have a Signature Authorization Form on file in order to identify individuals who can request keys and building access for employees in their department. Refer to the Administrative Services Intranet for department information and forms. Keys can only be issued to permanent University employees, since temporary employees, such as student assistants, OPS, and Adjuncts, do not have to go through Separation Clearance upon departure from the University. Temporary access cards can be issued to temporary or student employees. For security purposes, departments and colleges should not keep keys for reissue within the department unless the proper paperwork is completed. Refer to the Administrative Services Intranet for department information and forms. University employees are responsible for returning all items listed on their Employee Key Agreement to the Work Management Center at the time of their departure from the University. Stolen, lost, or misplaced keys should be reported to the University Police at 590-1900. An Incident Report will be filed and a copy will be forwarded to the Work Management Center. Replacement keys and access cards will be charged back to the requester’s department or college. Keys and cards not picked up after ten business days are returned to stock.
	If you are faculty or staff, you can obtain your FGCU Eagle I.D. from the Eagle I.D. Office in McTarnaghan Hall-142. Please refer to the department website for more information at http://www.fgcu.edu/EagleiD/. You can then coordinate your request for access to offices, classrooms and buildings with the administrative unit of your department. All requests for access must be submitted with an approved signature. Interoffice or fax request form to 590-1340. Refer to the Administrative Services Intranet for department information and forms. Instructions on how to use the classroom card readers are posted above the door handle on every classroom door. On a safety note, classroom doors should not be propped open with desk chairs or waste baskets as this is a hindrance to wheelchair bound occupants, as well as a safety concern in the event that an evacuation is needed.