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IV. Applications Group

A. Applications Group General Information

The Applications Group exists to provide useful, accurate, and timely data to effectively manage Florida Gulf Coast University and serve its students. The Applications Group will provide leadership and consultation, promote information sharing and efficiency, and work to eliminate data redundancy. In addition the Applications Group will assist departments with evaluating application software and designing and implementing state-of-the-art software systems. This includes reporting from SAMAS and Personnel Payroll budget systems to generate; standard and ad-hoc reports; mailing labels; form letters, and data downloads.

B. SUS Network

Florida Gulf Coast University is one of ten universities that make up the State University System (SUS). An FGCU user has access to computer systems on this campus as well as other computer systems around the state.

• NERDC: Northeast Regional Data Center - Gainesville
• NWRDC: Northwest Regional Data Center - Tallahassee
• CFRDC: Central Florida Regional Data Center - Tampa
• SERDC: Southeast Regional Data Center - Miami
• FSUCC: Florida State University Computer Center - Tallahassee

Fiscal management/accounting computing is done at the SAMAS (State Automated Management Accounting System) data center in Tallahassee.

C. Current Systems and Responsibilities

• Provide support for the Personnel Payroll and Budget System run at the Northwest Regional Data Center. The Personnel Payroll and Budget Consortium is responsible for all maintenance of programs and procedures. Computer Services at FGCU is responsible for running of proof, final off-week, and SUPERS loads on a bi-weekly basis.
• Provide training and support to applicant tracking system (ABRA).
• Support the State Automated Management Accounting System (SAMAS) which is a double entry, computer based general ledger accounting system used by the state of Florida.
• Submit academic and administrative information files to the Florida Board of Regents.
• Provide projected and year-to-date data to the university Budget office.
• Provide equal opportunity reports to Equal Opportunity Office.
• Support Security department applications and data links to state law enforcement systems.
• Install and maintain an Oracle System 7 database server capable of supporting databases developed for multi-user, campus wide applications.
• Provide for applications development services for databases maintained on the Computer Services database server.
• Provide administrative interfaces to the Student Information System.

D. Programming Requests

A Programming Request is a form that must be completed and signed before any programming is started. This will allow for better tracking of requests and assist departments in prioritizing their work orders. Requests will be compared to all requests for the university and appropriate priority assigned by the Director of Computer Services.

1. When to Submit a Request

A request should be submitted when a need for programming assistance is determined. Computer Services should have adequate time for planning and implementing application systems, ordering hardware/software, scheduling analyst time, and training analysts/users.

A programming request should be submitted for all new applications or reports. It is at the analyst's discretion as to whether a programming request should be submitted for maintenance on production systems.

2. Who Can Request Data

Anyone can request programming assistance. However, some data is more sensitive than others. For this reason additional signatures must be obtained. The following lists areas of sensitive data and the authorizing signatures that must be obtained before programming will begin.

Type of Data	Authorized Signature
Student Data	Data Administrator
Personnel Data	Director of Human Resources
Accounting Data	Controller

3. How To Request Programming Assistance

Request the Computer Services Programming Request form from the Applications Group.

4. How to Request IDs at the Regional Data Centers

Florida Gulf Coast University has access to several state and regional data centers. The following lists the data centers we currently use and the systems we support at each. This information should be used when requesting access to the data centers or systems running on them.

Data Center Name	Systems Running at the Data Center
NWRDC Northwest Regional Data Center	Personnel Payroll Budget
SAMAS Data Center	SAMAS - State Automated
NERDC Northeast Regional Data Center
CFRDC Central Florida Regional Data Center

Note: Requesting access to a Regional Data Center does not automatically give the user access to application systems running at the data center.

To request access to any of the regional data centers the following information should be sent in an Email to the appropriate Computer Services personnel. For security reasons this note should be sent by a supervisor of the employee requesting access.

The Email should include:

• Full name of employee who need access.
• Data Center(s) and system(s) access needed.
• Type of access needed (update/display/change) or name of employee that already has similar access.

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© FGCU 2001 Administrative Services.
This is an official FGCU web page.
Florida Gulf Coast University is an equal opportunity/affirmative action institution.
Effective Date: March 02, 1998
Revised Date: February 12, 2001
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